Vishwanath,
Now which is the part for which you need suggestions?
The flow is clearly explained (by you) and suggestions have already been given (my members).
Added:
1. Export documentation is it created in SAP? Please elaborate
export documentation
2. As the discussion with G Lakshmipathi, would proforma invoice creation be the solution to this?
Furthermore, in the printout, the heading of this invoice could be as per the requirement.
-provisional invoice for Govt. approval (provisional revenue to get generated)
Or without going for the creation of Proforma invoice, a printout with billing information can be achieved.
Would this be an option?
This would reduce one step, for the user.
Immediately after PGI automatically a printout can be achieved, this can be done with Output determination functionality (by setting up a requirement that PGI should be done, then printout shall be created)
Message was edited by: T W - updated comments in blue color font.